OFA Annual Convention

Presented by:

Keynote Session Sponsors:

  

Supporting Sponsor:

Davis NW Amusements

Live Auction Sponsor:

BIG Party Sponsor:

Name Tag Sponsor:

AGENDA OVERVIEW - Subject to change if needed

• Thursday, October 5
• • OFA Board Meeting (Noon-1 pm)
    
  • Pre-Conference Session: Crowd Management Certification (1-3 pm) 
  • Area Meetings (3:15-4:15 pm)
  • New Member Orientation, OFA Review & Happy Hour (4:30-5:30 pm)
  • Dinner and Networking at the Black Smith Public House in downtown Redmond (5:30-8:30 pm)

  
  

• Friday, October 6
• • Opening Keynote - Daren Libonati "Inspect What You Expect" (8:30-10 am)
  • Tradeshow Set-up (10 am-Noon)
  • Breakout Sessions (10:15-11:15 am)
  • • Event Risks and Emergency Planning
    • Strategies to Engage Your Audience Year-Round
    • Commercial vendors: policies, rules, and procedures
  • Breakout Sessions (11:30 am-12:30 pm)
  • • Establishing a Complete Marketing Plan Utilizing Social Media, Digital, and more!
    • Economic Value of Travel Per Cap
    • Event Rental Comparisons
  • Lunch & Alphabet Soup Panel with IAFE, NICA, WFA, WSFA, RMFA, OFEA (12:30-1:45 pm)
    
  • Breakout Sessions (2-3 pm)
  • • What Title Sponsors Are Looking For
    • Board Governance (part 1 of 2)
    • Every Day Ag - Innovation of Ag Education
  • Breakout Sessions (3:15-4:15 pm)
  • • Recruiting and Retaining Volunteers and Interns
    • OLCC Rules & Regulations - Special Event Licensing
    • Board Governance (part 2 of 2)
  • Tradeshow, Showcases & Reception (4:30-7 pm)
  • Manager Meeting (4:30-5:30 pm)
  • Board of Director & Staff Meetings (5:30-6:30 pm)
  • Dinner, Awards, and Live Showcases (7-9:00 pm)

  
  

• Saturday, October 7
• • Breakfast with Keynote - Elisa Hays "Accessibility and your Fair" (8-9 am)
    
  • All Day Focus Sessions (9:15 am-3:15 pm) - THESE SESSIONS CAN BE REGISTERED FOR SEPARATE FROM THE WHOLE CONVENTION
  • • Superintendent Super School (for Open Class Superintendents)
    • IAFE CPP Program, Animal to Human Disease Prevention Program - CPP Registration
    • Maintenance Mania (for grounds operation/logistics staff)
      
  • Breakout Sessions (9:15-10:15 am)
  • • Animal Welfare Issues Being Faced in Oregon and the US
    • Technology & Software for Your Fair & Year-Round
    • How to Attract Good Rentals & Get Rid of Bad Ones
  • Breakout Sessions (10:30-11:30 am)
  • • Courageous Conversations
    • Fair & Facility Marketing Design Basics 101
  • Oregon Fair Foundation meeting (10:30-11:30 am)
  • Lunch and Roundtable sessions (11:30 am-1:45 pm)
  • Breakout Sessions (2-3 pm)
  • • Identifying Your Sponsorship Assets & Packages
    • Facility Tour of the Deschutes County Expo Center
    • Professional Head Shot Photos
  • Legislative Session - Salem 2023: The Good, The Bad, and The Ugly and What to Plan for in 2024! (3:30-4:30 pm)
  • Tradeshow, Head Shot Photos & Change Break (4:30-5:30 pm)
  • Silent Auction Closes (5 pm)
  • Oral Auction (5:30-6 pm)
  • Past Presidents Dinner and Keynote - Steven Chambers "History of Fairs: Past, Present, and Future" (6-7:30 pm)
  • Celebration/Big Party (7:30-11 pm)
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REGISTRATION

HOTEL ACCOMODATIONS 

Expo RV Park - Call 541-548-2711 and ask for Carla. $35 per night + tax. Full hookup. https://expo.deschutes.org/p/rv-park

Hampton Inn Redmond Airport - $179 per night plus tax. Reservation Link

Contracted Hotel Room Block - $164 plus tax (cutoff is 9/26/2023).  https://www.choicehotels.com/reservations/groups/PN12M2

TRADE SHOW 

Service Members may have a trade show to solicit business from fairs during the annual convention. Trade Show Hours are Friday 10/6 from 4 p.m. to 6 p.m. Full registration is required for each individual attending. In addition to full registration, please submit one trade show booth payment for $125 through the OFA Store (see pricing example below). You must be an active OFA member and logged in to receive the $125 pricing. If you are not a member, please join as a service member and then purchase the booth. Each booth area will be approximately 10'. If you would like to purchase extra space, you may purchase additional booths during your order. 

Pricing Example: Service Member with a trade show booth and two representatives attending.

$325 for 1st Representative
$325 for 2nd Representative
$125 for Trade Show Booth
TOTAL = $775

SHOWCASES - Deadline September 1, 2023

Entertainers may submit an application for one of the limited live or video showcases during convention. The entertainer must either be an active OFA member or represented by an active OFA member. Those who showcased during the February 2023 convention are not eligible to participate for the October 2023 convention. Showcases will be selected and announced by September 10, 2023. Once selected, there will be an additional $100 showcase fee. Those showcasing or agency representatives must also have a trade show booth. If attending the other convention sessions or meals, full registration is also required.

Application Fee = $25
Showcase Fee (for selected acts) = $100
Trade Show Booth = $125
Registration/Meals for each convention attendee = $325

Submit payment via the store links below and then you will receive a link to complete the application.

Apply for a live showcase here

Apply for a video showcase here

AWARDS - Deadline September 1, 2023

Each year, OFA recognizes fairs/individuals/organizations for the following categories:

• Distinguished Service 
• Business Fair Supporter
• Fair Board Member of the Year
• Local Fair Supporter
• Whoops!
• Youth Local Fair Supporter
• Youth Project
• Legislator of the Year
• Phil Downing Service Member
• Media/Marketing Entries: Poster, Premium Book/Schedule, Newspaper Ad, Radio Ad, TV Ad, Billboard, Website/Social Media

Nominations Are Due September 1, 2023

Submit a Nomination at https://forms.gle/duWFnfigKDUyJm1Z8

SPONSORSHIP

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AUCTION 

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